Data Protection and Technology – What Businesses Should be Doing in Light of GDPR

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The enactment of the new General Data Protection Regulation will drastically change the way things are done when it comes to online operations.

GDPR can be said to be one of the most significant changes affecting technology and data protection not only in Europe but also other countries considering that these too will be affected especially those hosting data belonging to citizens of Europe.

As such, it is important for all business and company owners to understand the content of the regulations and prepare for compliance before 25th of May 2018 when the regulation finally comes into effect.

Once this law comes into effect, data protection laws will be uniform across all the EU member states and will increase non-compliance penalties significantly. To avoid being caught up unprepared, there are several things that businesses should know and do in the meantime.

Key Actions to take to Comply with GDPR

Update Privacy Policies

Privacy PolicyPersonal data protection is the main focus when it comes to General Data Protection Regulation. As such, every business will need to work around issues of privacy policy, documentation and procedures to ensure they are up to date and well organized.

These might be required by data protection authority and should be submitted when requested.

Have a Governance Group

data protection officerMultinational companies and businesses will need to have a governance group which will be able to oversee all their privacy activities.

This group should be headed by data protection officer or executive and be able to work out metrics that evaluate the level of privacy efforts, create compliance statements and report regularly as part of the company’s annual report.

Be Ready to Fulfill Data Protection Strategy

Protection StrategyBusinesses should be ready to honor “right or erasure”, “right to be forgotten” and “right of data portability”. These are some of the important aspects contained in GDPR and a strategy should be formulated to cover different topics such as data sourcing/collection, classification, storage, erasure and search.

This should clearly show how data is collected and also come up with a clear strategy on how it should be deleted if requested by the clients.

Implement Violation Notification Process

NotificationGDPR requires that businesses or companies should have proper notification strategies in case there is a breach in data protection. There should be clear processes that will help enhance the detection, management and response processes during such incidents.

A notification of data violation should be given to the data protection authority. This should be done even when there are protective measures in place including encryption or when the level of hard is limited.

Develop and Enforce Privacy

PrivacyCreation and enforcement of data protection mechanisms will be essential throughout the company or business’ system lifecycle. This will help guarantee that privacy controls are reliable, easy to implement, fully embedded and hard to circumvent during the system’s fundamental functionality.

With these strategies in place, businesses will be in a position to comply with the law, safeguard their customers’ personal data while at the same time avoiding the hefty penalties proposed for any violations.

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